Administrative Employment Search
Administrative
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Secretary Chesterton, IN Serves as the Office Manager for the Office of the Superintendent - Indiana Dunes National Lakeshore. Schedules and coordinates activities for the Superintendent and Deputy Superintendent, Management Assistant and Civic Engagement Program Manager. Is a principal contact for and assists special visitors to the park, including Regional Directors; Washington, Region or Service Center personnel; Congressmen, Senators and their staffs; and other dignitaries and visitors. Receives all incoming communications directed to the Superintendent, coordinates, reviews and edits responses for the Superintendent's signature, retains those which require immediate action by the Superintendent and delegates remainder to other staff, assigning suspense dates to assure timely submission. Independently composes correspondence for the Superintendent on a variety of subjects such as letters of acknowledgement; acceptances and declinations of invitations; general office, park and Service policies and procedures. Incumbent is the senior, lead Secretary for the park and, as such, ensures that the practices and procedures used by the divisional administrative staff are in full compliance with prescribed National Park Service procedures. Manages the annual operating budget as well as acquisition of government property for the Superintendent's office. May serve as government credit card holder. Operates government vehicles on an incidental basis. (330) 657-2370 |
Program Support Assistant Indianapolis, IN Duties: Administrative Assistant to Chaplain and Social Work Service. The incumbent services as a management advisor and performs work related to providing administrative resources to support the policy, programming, and/or technique activities related to the work of the Chaplain and Social Work to include analysis, data tracking and collection, assembling reports, maintenance of records, time keeping, scheduling, maintaining inventory, ordering and purchasing, and maintaining effective communication with the Chief of Chaplains, and all internal and external customers. This position will develop, maintain administrative responsibility and scheduling of the tele-health program within Chaplain Services. This includes coordination of services with the medical center tele-health program department along with all medical center annexes and CBOCs.
Renea Bogan |
HR Specialist Indianapolis, IN Serves as as a benefits specialist and counselor, functioning as the principal point of contact for retirement and all related programs, as well as health and life insurance. Advises employees on a variety of benefits programs including, health and life insurance, retirement, survivor benefits, Thrift Savings Plan (TSP), Social Security, Medicare, death claims, and Workers’ Compensation benefits. Researches and interprets guidelines, regulations and directives to provide advice and counseling that is current, accurate and consistent with applicable laws, regulations and procedures. Reviews, adjudicates, and processes a high volume and variety of time sensitive benefits and entitlements documentation and paperwork. Prepares necessary correspondence, documentation, reports, articles and other program administration materials designed for external customers and other Federal agencies. Works on special projects that may include researching processing requirements, evaluating procedures for processing actions and assessing operations to improve efficiencies, productivity and customer satisfaction. (317) 212-0454 |
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Business Assistant Hammond, IN Serves as primary point of contact and oversees all elements related to business office processing for educational partnerships (e.g., inquiries, data validation, budgeting, establishment of fees, fee assessment, reconciliations, contracts, third party payment processing, distribution of income, refunding, and communications). Works with the Registrar's office and the academic unit to identify established courses and is responsible for the creation of fee assessment detail codes and assessment rules. Reconciles income between the student information system and the financial general ledger system. Invoices students and companies for outstanding receivables. Reconciles invoice from the education partners to ensure accuracy and timeliness of income distribution and payments. Processes refunds as needed throughout the semester. Makes independent decisions, self manages and make appropriate referrals when necessary. Configures student information system (Banner) to support account receivable processing. Tests new Banner releases, workflow, and other modules that can assist educational partnerships. Serves as a resource for the Assistant Vice Chancellor for Business Services and Comptroller, Associate Comptroller, Director of Financial Aid, Enrollment Management, and Academic Affairs in the success of student enrollments with educational partnerships. Runs reports, population selections, data loads and extracts on a daily basis or on demand to support processing and communications. Maintains direct and ongoing communication with educational partnerships related to student status and follows up as necessary. Performs other duties and completes projects as assigned. Provides backup to Accounting and Budget Service staff. |
Human Resources Associate Tripler Army medical Center, HI Payroll/HRIS: Serve as point of contact for payroll inquiries for all exempt, nonexempt, temporary, casual and student employees. Process and reconcile personnel-related financial transactions for all staff, including salary actions for staff, students and contingent workers. Process payroll transactions for new hires, termination, one-time payments, salary advances, bonuses, late payments, step increases, etc. Administer paychecks bi-monthly; investigate and resolve all payroll errors, etc. Time Administration: Serve as Timecard Administrator for contingent employees. Process and review semi-monthly timecards and leave statements of staff, correct errors; issue maximum accrual warnings; answer all related questions and resolve problems; run time and leave and 1000 hours reports. Train new employees and supervisors on timecard system. Employee Relations: Mitigate and/or diffuse any basic employment problems; collaborate with HRM on all employee relations concerns. Financial Transactions: Create and maintain labor distributions in Oracle for accurate distribution of staff and contingent salaries - perform journal transfers/adjustments on a regular basis to correct salary and accounting errors; zero out suspense account. Recruiting & Employment: Post job vacancies on the Stanford Jobs website and other job recruiting websites, i.e. NCAA.org, Craigslist, etc. Assist with creating and editing job descriptions. Communications: Provide timely communications to staff. These communications include but are not limited to; Stanford University |
HR Assistant Honolulu, HI Provide support in maintenance of employee records in ADP's Workforce Now platform - HR & Benefits module. Assist in the set-up of custom data management fields and systems in ADP Workforce Now portal (i.e. Performance, Talent, Custom Field modules). Review, track and reconcile invoices from benefit carriers, ADP, and various service providers. Support the application/recruitment database and business processes; including work-flow process from applicant inquiry to final hire and orientation. Assist with set-up of ADP Recruiting and Staffing module and migration of data. Assist with posting all job openings through various standard and/or unique channels. Communicate with applicant inquiries via phone, email and/or in person. Support initial screening/rating process for all incoming applications for Christian faith statement and/or faculty essay response, education, and work experience qualifications. Support the Employment Administrator to coordinate the timely production, distribution, collection, and maintenance of adjunct faculty contracts and supporting materials (i.e. transcripts, etc.). |
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Resillience & Risk Reducation Program Coordinator Kapolei, HI The purpose of this position is to help Soldiers, families and units develop the resiliency to overcome and respond positively to adversity, while simultaneously to minimize risky behaviors and suicides. • Requires the incumbent to analyze trends by utilizing qualitative and quantitative measures to ensure the effective implementation of the Program. • Serves as the staff consultant on all aspects of the Resilience, Risk Reduction and Suicide Prevention Program and training and is the focal point for analysis on a full spectrum of issues affecting Soldier accession and recruitment. • Serves as the Resilience and Risk Reduction Program Coordinator with the responsibility for the overall planning, developing, coordinating, implementing, standardization and promoting of a comprehensive and effective program aimed at the reduction of Soldier and civilian high-risk behaviors (e.g., domestic violence, drug and alcohol, suicide, etc.), and performs other duties as assigned. Details of the duties and responsibilities are contained in the applicable position description (PDCN D1990000) located in the Human Resources Office. Blossom Logan |
Evaluation Specialist
The University of Hawaii Work with staff of the State of Hawaii Department of Education and University of Hawaii to develop evaluation plans for Hawaii P-20 programs. Implement evaluation activities, including formative and summative evaluations, for Hawaii P-20 programs such as GEAR UP Hawaii and the College Access Challenge Grant. Work with DOE and UH personnel to collect and analyze data for reporting. Prepare and submit requests to the UH Institutional Review Board and HIDOE to comply with policies and procedures regarding human subjects. Design, develop, and maintain a project database of participating students and schools. Analyze evaluation results, prepare reports and recommendations to improve program activities. Present evaluation results and data analyses to a variety of audiences, stakeholders and partners, including performance reports to the U.S. Department of Education and other funders. Review latest research and policy developments related to college access and communicate findings to staff and partners. Brenda Shin |
Activities/Recreation Assistant Smyrna, GA Avalon Health Care is seeking an enthusiastic, organized and dedicated Activities Assistant to join our outstanding team! The Activities Assistant will assist the Recreation Services Director in the development, organization, coordination and implementation of comprehensive therapeutic recreation services and programs that meet the needs and interests of each resident. Candidates should have previous experience with recreational programs, as well as a positive attitude! We want individuals that make patient care a top priority and can help us continue our tradition of providing excellent quality of care, and who would like to grow with us as we continue to build our service alliance! Yukio Okutsu State Veterans Home |
