Administrative Employment Search
Administrative
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Administrative Assistant North Chicago, IL You will serve as Administrative Assistant in the Medical Directorate. You will compose in draft and/or final form and type a variety of narrative & tabular material (correspondence, technical papers, SOPs, charts, statistical tables, manuals, training applications, travel orders, purchase requests, & other documents) requiring accuracy in formatting, spelling, & grammar. Scan, reporoduce, fax, and assemble forms. Control documents and reports suspense for the office. Answer and screen telephone and personal inquiries. Screen visitors and refer as appropriate or handle yourself. Review and distribute incoming mail. Maintain time, attendance, leave records, overtime records, personnel action requests, and training records. Coordinate meetings, schedule conferences, and distribute meeting materials. Keep Division Chief's calendar. Maintain and dispose of files IAW Army regulations. Provide administrative guidance to office. Handle medical records and use/understand medical terminology. (410) 306-0137 |
Management Assistant Des Plaines, IL Incumbent serves as Management Assistant and provides assistance to the Administrative Officer in a Flight Standards Field Office. Assists in accomplishing administrative tasks in the areas of budget, travel, personnel, training, logistics, security, vehicle management and general administrative duties and in monitoring available resources. The incumbent works under the supervision of an assigned supervisor within the district office.
Ida Spizzirri |
Management & Program Assistant Elgin, IL The incumbent serves a Management and Program Assistant for the DuPage System Support Center in the Chicago TRACON (C90) District. Provides a broad range of administrative support, which may include budget/financial tracking, travel arrangements, payroll records, purchasing, security processing, correspondence control/filing, time/attendance administration and telephone support. Incumbent will track and analyze data; manage correspondence; maintain calendars; provide procurement support; maintain property records; manage vehicle program; and provide overall office management. Incumbent will also identify/inform managers of employee issues/problems, and suggest improvements to work processes procedures and similar matters as related to the administrative work. Duties include but are not limited to: support for personnel related actions, assists with recruitments, transfers, temporary assignment actions, PCS requests, details, etc. Maintains action log and reports on effective dates, clearance requirements, and other statistics. Develops, modifies, and maintains automated systems for tracking expenditures of funds. Reviews budget data for accuracy, and identifies/resolves discrepancies or errors. Assists with the preparation of budget estimates and justification statements. Tracks the availability of budgetary funds for program purposes. Conducts studies (space management, travel administration, logistics, overtime usage, etc.) and provides reports that enhance management decision making. Create and update complex spreadsheets in MS Excel, prepare documents in MS Word, create presentations in MS PowerPoint, and conduct financial reporting using other property software, such as REGIS, DELPHI, PRISM, and PCPS. Antoinette Hart |
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Health System Assistant Hines, IL The Associate Medical Center Director acts as a member of the Senior Management team and participates fully in discussions, decisions and policy making at the Hines VA Hospital. The Associate Director works on a day-to-day basis as a peer with the Chief of Staff, Nurse Executive, and Assistant Medical Center Director. The Associate Director must demonstrate advanced knowledge and ability to direct complex administrative management systems, plus a working knowledge and understanding of general clinical systems as they relate to patient care, the primary mission of the VA health care system. The incumbent will assist the Director in the organization, direction, and coordination of all administrative functions of the medical center and may serve as Acting Director in the Director’s absence. Administrative functions may include direction of resources, human resources and information resources management, logistics, facilities and health care environment management, and health services administration. In addition, the incumbent has lead responsibility for strategic and tactical planning and systematic internal reviews. Susan Hall |
Office Automation Assistant Great Lakes, IL Prepare a wide variety of recurring and nonrecurring correspondence of a non-technical nature. Review and finalize correspondence/documents prepared by others in handwritten or electronic drafts. Review outgoing correspondence for procedural accuracy, conformance and factual accuracy. Schedule appointment and meetings in accordance with Department Head policies and priorities. Independently plan and perform complex office automation duties requiring difference approaches and methods from one assignment to another. Maintain all records of correspondence, budget submittals, class loading, and history. (800) 378-4559 |
Secretary Great Lakes, IL Creates and maintains files according to the DeCA filing system using office automation eqipment, word processing software and programs. Receives and reviews all incoming correspondence and reports. Establishes and maintains a suspense system on items requiring response and ensures that suspense is met. Maintains appointment calendar for the store director, scheduling appointments and meetings, attends director's staff meetings, takes notes and types in final format, and makes arrangements for visitors to the commissary. Serves as the personnel liaison between the commissary and Human Resources Service Provider (HRSP) performing the duties identified for the store personnel point of contact (SPOC). Serves as the payroll liaison between the commissary and the customer service representative (CSR) to resolve payroll situations in the store. Maintains the property accounting register relating to supplies and equipment procured for the office. (614) 692-7835 |
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Office Automation Assistant Great Lakes, IL Ensure timely completion and submission of military awards, evaluations/fitness reports, correspondence, and special projects for over 600 personnel. • Maintains accurate records, paper files and tickler. • Maintains and updates the Military Training Department’s staff recall and access lists. • Greet visitors, receive phone calls, and direct them to the appropriate personnel or other offices. • Prepare a variety of Navy correspondence and business letters. Blossom Logan |
Construction Support Clerk
Scott Air Force Base, IL Performing a variety of clerical, administrative, and limited construction support duties for the Resident Office. Oversee on-site Labor Standard Interviews; check all prime contractor and subcontractor payrolls to ensure compliance with contract requirements. Examine contractors' pay vouchers for compliance, calculate pay voucher data and verify insurance certificate coverage. Maintain records and files. Maintain calendar and schedules appointments and meetings for staff. Charity L. Matthew |
Human Resource Assistant Carbondale, IL You will serve as the key point of contact and continuity to the Professor of Military Science regarding the institutional administrative and academic requirements of the Cadet Reserve Officers' Training Corps (ROTC) program at the Battalion/School. Interpret and apply regulatory and policy guidance and previous precedent. Prepare enrollment and contract documents for students enrolling in the basic and advanced courses. Interview prospective cadets to determine program eligibility and waiver requirements. Coordinate and schedule physical examinations, consultations and inoculations. You will obtain security clearances for each enrollee. Schedule applicants to appear before scholarship selection boards. Coordinate with local National Guard and Reserve recruiters in the referral and placement of cadets into National Guard or Army Reserve units. Monitor cadet performance and academic transcripts to ensure continued compliance with eligibility and commissioning requirements. (410) 306-0137 |
