Administrative Employment Search
Administrative
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Administrative Support Assistant Boise, ID This Administrative Support Assistant (ASA) answers telephones; orders supplies; places work orders; assures the office equipment is working properly. Makes copies; creates binders; formats policies; proof reads; enters data; records minutes; schedules meetings; arranges travel; prepares expense reports; creates/updates and hangs program posters throughout facility; functions as department timekeeper and TMS Liaison. Records meeting minutes for HC2B Committee; Quality Oversight Council; and the Peer Review Committee. Maintains competency/performance evaluation folders on all OQPI Staff; maintains/creates binders for external reviews; facilitates logistics for external reviews; and facilitates all meetings for external reviews. Maintains spreadsheet of findings found on weekly EOC rounds, enters work orders and follows-up upon completion of work orders. Disseminates information to large audiences through the use of the website. Maintains suspense logs for RCAs; delivers assignments via outlook; follows up on assignments; enters incident reporting data; Pulls data for Medication Reconciliation Audits and performs the audits, which requires patient records review; NCPS Goals Posters; investigates patient incident events as requested. Communicates and coordinates assistance needed for all external site visits, such as Joint Commission, OIG-CAP, SOARS, VISN 20 Site Visits and others to assure compliance with agency, accrediting, and regulatory requirements. Performs blood transfusion audits, which require patient records review. Terri L. Underberg |
Office Automation Assistant Boise, ID Provides office automation and a variety of other support services to management and auditors in a Field Audit Office (FAO) as part of an administrative support team/unit. Produces various documents to include audit reports using word processing software functions while working from handwritten draft, edited copy or electronic files. Creates, copies, edits, makes insertions and deletions, and moves text throughout a single document or from one electronic file to another. Ensures documents are in proper format and that spelling, punctuation, capitalization, and grammar have been verified. Stores, retrieves, and prints a variety of documents to include those requiring complex formats as graphics, tables or spreadsheets within text. Verifies arithmetical accuracy of schedules and exhibits prior to and after typing audit reports. Reproduces, assembles, and distributes completed audit reports and attachments. Performs office support services including making travel arrangements; maintaining time and attendance; maintaining office records, files, and reference materials; assisting in or conducting inventories of property; greeting office visitors and answering the telephone. (317) 212-0454 |
Office Support Assistant Oldtown, ID At the full performance level (GS-07) you will provide technical and procedural support to the Administrative Officer (AO) and staff of a major multi-purpose hydroelectric plant project. Utilize expertise in the technical, procedural and administrative functions of the office to provide accurate guidance, analysis, interpretation and assistance to support mission requirements. Develop charts, graphs and presentation material for reports and briefings utilizing a variety of automated computer systems and programs. Interpret regulations, policies and procedures, and provide advice on difficult technical and procedural work of the office. Develop Standard Operating Procedures and other detailed resource papers for internal procedures and processes. Assist the staff in resolving common problems, provide guidance to supervisors and keep the AO informed of sensitive situations, to include but not limited to the following areas: staffing/personnel, labor/management/employee relations, budgeting, worker’s compensation, preventative maintenance, timekeeping/payroll, employee benefits, regulations, policies and procedures. (410) 306-0137 |
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Office Support Assistant Oldtown, ID At the full performance level (GS-07) you will provide technical and procedural support to the Administrative Officer (AO) and staff of a major multi-purpose hydroelectric plant project. Utilize expertise in the technical, procedural and administrative functions of the office to provide accurate guidance, analysis, interpretation and assistance to support mission requirements. Develop charts, graphs and presentation material for reports and briefings utilizing a variety of automated computer systems and programs. Interpret regulations, policies and procedures, and provide advice on difficult technical and procedural work of the office. Develop Standard Operating Procedures and other detailed resource papers for internal procedures and processes. Assist the staff in resolving common problems, provide guidance to supervisors and keep the AO informed of sensitive situations, to include but not limited to the following areas: staffing/personnel, labor/management/employee relations, budgeting, worker’s compensation, preventative maintenance, timekeeping/payroll, employee benefits, regulations, policies and procedures. (410) 306-0137 |
Office Automation Assistant Ahsahka, ID Use personal computer, word processing software, and printing hardware to finalize correspondence, technical reports, and other related documentation from rough, handwritten drafts or rough drafts retrieved from the local area network (LAN). Operate microcomputer to electronically store, retrieve, and print a variety of standardized documents, developing appropriate formats, letters, form letters, standard paragraphs, and mailing lists. Use advanced computer applications including Microsoft Access and Excel to develop databases and spreadsheets to compile project reports for use by management both locally and at higher headquarters. Utilize PowerPoint and other graphics programs to develop supporting materials for presentations. Post timekeeping records insuring hours worked and absences are recorded in accordance with existing regulations and that charges to various cost accounts are appropriate and accurate. Perform receptionist duties for public visitation and internal customers including greeting visitors and answering telephones. (410) 306-0137 |
Administrative Assistant 1 Boise, ID This position performs a wide variety of secretarial functions. Employees in this classification are typically delegated the authority to coordinate non-routine secretarial and clerical activities. Compose letters, correspondence, and memos requiring independent judgment as to content. Compile and analyze information from a variety of sources to prepare reports. Utilize word processing equipment and/or computers to create, process, and maintain a variety of documents and administrative records containing technical information and difficult formats. Schedule and coordinate arrangements for meetings and conferences. Act as a liaison between their organizational unit and external customers. Respond to inquiries and explain department services, policies, procedures, and rationale for decisions to customers. Monitor budgets and prepare financial transactions. |
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Administrative Assistant 2 Boise, ID Performs complex secretarial, office administration, and public relations assignments. Coordinates administrative activities requiring frequent contact with executives, the public, other agencies and governmental officials. Researches, analyzes, and compiles information to prepare reports, budgets, handle complaints, or resolve problems. Composes correspondence for supervisor on own initiative or from general instructions and formats/types a variety of executive, sensitive, confidential, official and/or legal documents. Responsible for financial transactions such as reconciling credit card purchases and other bookkeeping records. Purchase and order supplies and other inventory needed. |
Court Reporter
Boise, ID Reports the verbatim proceedings of District Court—whether trials, hearings, proceedings, or conferences—by shorthand, stenotype, or other methods. Transcribes the proceedings into accurate transcripts for purposes of appeal or by order of the court. Identifies participants by name to facilitate reporting; reads aloud statements of participants as requested during proceedings. Prepares and distributes transcripts and related documents. Reviews transcripts for technical accuracy. Reviews documents presented for compliance to standards set by Idaho Court rules. Serves on committees as needed and attends meetings and training as required. Performs other duties as assigned. |
Customer Service Representative Boise, ID Provides front-line customer service and specialized information regarding department rules, policies, procedures and programs. Answers phones, screens and routes calls, takes messages and schedules appointments. Assists individuals in securing services, permits and licenses. Questions visitors to determine needs or purpose of visit and interviews clients/visitors to obtain program-related data. Performs a variety of office support functions such as producing labels, forms, and routine letters; verifying completeness of applications and forms; maintaining record systems. Explains eligibility or compliance requirements and services/programs available. Responds in writing to request for pertinent program information. |
