Administrative Employment Search
Administrative
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Administrative Assistant Pearl Harbor, HI Receiving visitors and phone calls and determining appropriate action to be taken; Coordinating, maintaining, and searching office reference files; Maintaining and using databases and office automation systems; Ordering office supplies; Establishing and maintaining the Health Manager’s calendar; Reviewing incoming correspondence for proper assignment and/or distribution; Reviewing correspondence for proper punctuation, grammar, and format. (800) 378-4559 |
Secretary-Steno Honolulu, HI Serves as the primary point-of-contact for all administrative support work and processes for the Yellow Ribbon Reintegration Program (YRRP). Serves as personal assistant to the Special Agent in Charge (SAC) of the Honolulu Field Office. Manages the SAC's office, to include the SAC's calendar of appointments for conferences/meetings, takes care of travel arrangements for SAC, screens all calls and visitors and answers most questions and completes most business involving established policy or routine matters without referring to the SAC. Receives and reviews all incoming correspondence requiring SAC's approval, for clarity, completeness of reply, factual consistency and responsiveness, as well as, grammatical and procedural correctness. Ensures practices and procedures utilized by all subordinate secretaries are consistent with those of the SAC and the Bureau, along with routing matters requiring action by other staff members to ensure timely completion. Recommends and implements changes in clerical and administrative policies and procedures of the office, along with providing accurate and timely advice pertaining to the SAC's instructions. Utilizes office automation software such as word processing, calendar, graphics, database management, electronic spreadsheet and other applications to generate a variety of correspondence, receives and transmits electronic messages and mail. Prepares studies which are significant to the SAC's role in policy making process; liaison matters; technical and legal matters; and contacts with the media.
Janette L. Woodward |
Secretary Pearl Harbor, HI Making all arrangements for travel, which includes formulating the general itinerary, hotel and car reservations, all clearance and visit requests for the Executive Director (SES) and Deputy (O-6); Maintaining detailed daily calendar and scheduling appointments for the Executive Director (SES) and Deputy (O-6); Receiving, reviewing and maintaining incoming correspondence, Preparing, reviewing and archiving outgoing correspondence and documents for conformance with regulations, formats and policies of the Department of the Navy and command. (800) 378-4559 |
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Administrative Support Assistant Tripler Army Medical Center, HI Perform various office automation, clerical, and administrative support functions for the Department of Nursing. Maintain the Assistant Chief Nurse, and Chief Clinical NCO electronic and paper calendar. Receive and review all incoming mail for Nursing Support services, and determine which items require immediate attention. Review outgoing mail for completeness. Maintain suspense records on all correspondence and action documents and follow up to ensure timely reply or action. Prepare Defense Travel System authorizations and vouchers. Assist with travel and lodging arrangements. Serve as a non-DTS Entry Agent for the Department when designated. Arrange conferences and meetings by setting dates and time, reserving space, and contacting conferees. Operate various application programs on a personal computer in support of the office's functions. Prepare a variety of documents (e.g. correspondence, memoranda, report, technical papers, charts, statistical tables, manuals, travel orders, messages, etc.) (410) 306-0137 |
Secretary Tripler Army medical Center, HI Receive calls, greet visitors, and direct to supervisor or other staff members only those contacts needing their attention or action. Personally respond to routine and non-technical inquires, and refers other inquiries to appropriate personnel. Maintain supervisor's calendar and schedules appointments based on knowledge of supervisor's commitments. Compose correspondence on administrative support or clerical functions of the office. Review outgoing correspondence for procedural and grammatical accuracy, and ensures corrections are made when necessary. Prepare in final form all types of documents and reports. Receive and review all incoming and outgoing mail for the organization; determine appropriate routing and/or review required by appropriate staff members. Maintain suspense records on all correspondence and action documents and follow-up to ensure a timely reply or action. Prepare reports related to the residency program. (410) 306-0137 |
Contract Specialist Honolulu, HI The incumbent is responsible for activities associated with acquisition and planning, pre-award responsibilities, administrative and reporting functions. Assist the CCA team leaders to coordinate contracting activities, performs review and provides guidance of complex contracts administered by other contract specialists. Aids program personnel in defining requirements, writing specifications and statements of work, and developing the time schedule for the acquisition. Responsible for the acquisition of equipment, supplies, lease agreements for real and personal property, nursing home placements, maintenance, construction, sharing agreements, scarce medical specialty agreements, consignment agreements, and Research & Development through sealed bid and/or negotiation procedures conditional to which team he/she is assigned. Responsible for obtaining current wage determinations from the Department of Labor for inclusion in proposed contracts and determining classification of skills to be utilized during contract performance. In the pre-award state, the incumbent identifies the range of competition which will achieve maximum efficiencies, develops publication notices and determines the means of publicizing the acquisition; identifies the type and method of contract procedures to be used; coordinates the acquisition with the VA Competition Advocate and the Small Business Administration as necessary. In sealed bid solicitation, conducts the public bid opening. Conducts pre-award investigations of offer or, responsibility, inspections of facilities or pre-award testing requirements. Administrative and reporting requirements include expansion and maintenance of solicitation mailing list applications, with correct annotation in support of procurement preference programs. GS-9/11: At the lower levels the incumbent will perform the above duties with more guidance while developing the skills, knowledge and judgment required at the GS-12 level. More complex and difficult assignments will be made as the incumbent demonstrates proficiency and ability to perform the work. Elizabeth Inman |
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Resillience & Risk Reducation Program Coordinator Kapolei, HI The purpose of this position is to help Soldiers, families and units develop the resiliency to overcome and respond positively to adversity, while simultaneously to minimize risky behaviors and suicides. • Requires the incumbent to analyze trends by utilizing qualitative and quantitative measures to ensure the effective implementation of the Program. • Serves as the staff consultant on all aspects of the Resilience, Risk Reduction and Suicide Prevention Program and training and is the focal point for analysis on a full spectrum of issues affecting Soldier accession and recruitment. • Serves as the Resilience and Risk Reduction Program Coordinator with the responsibility for the overall planning, developing, coordinating, implementing, standardization and promoting of a comprehensive and effective program aimed at the reduction of Soldier and civilian high-risk behaviors (e.g., domestic violence, drug and alcohol, suicide, etc.), and performs other duties as assigned. Details of the duties and responsibilities are contained in the applicable position description (PDCN D1990000) located in the Human Resources Office. Blossom Logan |
Evaluation Specialist
The University of Hawaii Work with staff of the State of Hawaii Department of Education and University of Hawaii to develop evaluation plans for Hawaii P-20 programs. Implement evaluation activities, including formative and summative evaluations, for Hawaii P-20 programs such as GEAR UP Hawaii and the College Access Challenge Grant. Work with DOE and UH personnel to collect and analyze data for reporting. Prepare and submit requests to the UH Institutional Review Board and HIDOE to comply with policies and procedures regarding human subjects. Design, develop, and maintain a project database of participating students and schools. Analyze evaluation results, prepare reports and recommendations to improve program activities. Present evaluation results and data analyses to a variety of audiences, stakeholders and partners, including performance reports to the U.S. Department of Education and other funders. Review latest research and policy developments related to college access and communicate findings to staff and partners. Brenda Shin |
Activities/Recreation Assistant Smyrna, GA Avalon Health Care is seeking an enthusiastic, organized and dedicated Activities Assistant to join our outstanding team! The Activities Assistant will assist the Recreation Services Director in the development, organization, coordination and implementation of comprehensive therapeutic recreation services and programs that meet the needs and interests of each resident. Candidates should have previous experience with recreational programs, as well as a positive attitude! We want individuals that make patient care a top priority and can help us continue our tradition of providing excellent quality of care, and who would like to grow with us as we continue to build our service alliance! Yukio Okutsu State Veterans Home |
