Washington DC
Administrative Employment Search
Administrative
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Administrative Assistant Washington, DC Reporting to the General Counsel, the Office Administrative Assistant will have the primary responsibility for managing the processing, tracking and reporting of Commission expenses as incurred and against budget, including interfacing with appropriate GSA personnel and outside vendors, and ensuring the accuracy and timeliness of all Commission financial information. Working in coordination with outside financial consultants, the Office Administrative Assistant will research and reconcile inquiries on expense items contained in GSA monthly reports. The Office Administrative Assistant will also have responsibility for managing USCIRF’s internship program, for assisting with logistical and travel arrangements for Commission meetings, and for processing and confirming the accuracy of Commissioner expense reports and tracking reimbursement requests. The Office Administrative Assistant will also be responsible for managing vendor relationships, information technology, human resources, payroll and finance matters on a day-to-day basis. The Office Administrative Assistant will also be responsible for managing the maintenance and ordering of all office supplies, materials, and equipment, for handling the tracking of telephone calls to and visits by external parties to the Commission, for monitoring the receipt of mail, packages, and faxes, and distributing the same to intended recipients, for administering the Metro benefits program, for serving as the Commission representative on the Building Security Committee and handling related office security matters, for keeping accurate time and attendance of staff, and for such other duties that may be assigned to him or her by the General Counsel or the Executive Director. John G. Malcolm |
Administrative Specialist Washington, DC Responds to phone calls and correspondence. Handles usual requirements for supplies, property, and/or office moves. Arranges travel and prepares all travel-related documents. Maintains time and attendance. Reviews procurement requests and monitors procurement actions. Monitors and tracks correspondence for the Branch for compliance with agency procedures on timeliness and format through use of the WEBCIMS system. Researches and resolves a variety administrative issues or problems. Conducts extensive research of data from diverse sources before presenting information to senior officials within the Branch. Develops and conducts well-precedent organizational analysis to evaluate the organization’s ability to achieve goals and objectives. Evaluates and recommends ways to improve the effectiveness and efficiency of administrative work operations. Prepares weekly reports to management, comparing results from previous reports related to office operations.
Lila Renchard |
Administrative Assistant Washington, DC Prepare correspondence, reports, form letters, and documents. Maintain correspondence records. Prepare, proofread, and edit materials, including monthly memos, for accuracy, proper grammar and spelling. Submit signed ITO payroll certification forms to the necessary parties on a bi-weekly basis. Write and publish technical support documentation, including user guides, quick reference cards, and the like. Schedule appointments, arrange meetings, and maintain the ITO master calendar. Act as secretary for meetings, preparing materials and taking and distributing minutes of proceedings. Keep Director of Information Technology informed of important issues. Act as primary liaison between ITO and technology vendors. Maintain database of vendor contact information. Obtain quotes from vendors for equipment and services. Assist with hardware requests; maintain hardware inventory of certain items (e.g., laptops, BlackBerry devices, cell phones, flash drives, wireless cards, etc.). Serve as main contact between ITO and the Administrative Services Office’s financial team. Receive, review, process, and file quotes, invoices, and other financial records. Conduct monthly review of all court telecommunication bills for accuracy. Communicate with vendors to resolve discrepancies as necessary. Write and edit justifications for ITO purchases. Use financial management software to issue requisitions. Create and distribute monthly purchase logs documenting ITO government purchase card transactions You may mail, fax, or email your completed package to: |
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Administrative Specialist Washington, DC Provides human resources management and administrative advice and coordination support to an organization. Acts as a liaison with the human resources office. Coordinates personnel actions and maintains records such as performance ratings, position descriptions, and award nominations. Provides human resource advisory services to managers and performs related functions. Performs tasks related to the administrative management of an organization. This includes activities such as interpreting administrative policies, developing and implementing organizational policies, defining administrative requirements, and/or providing advice to management on related issues. Coordinates the procurement and contracting functions for an organization. Provides advice and assistance to organizational staff on the documentation and justification required for requisitions. Provides administrative support and guidance for organizational budgeting and financial management activities. Provides advice to management and program personnel on budgetary and finance issues such as budget formulation, justification, and execution; financial management; and financial reporting. (800) 407-0147 |
Administrative Support Assistant Washington, DC Serves as assistant to Division Chief. Performs technical assistance assignments in vital administrative support service areas such as personnel administrative, office budget, correspondence, travel, & records/files maintenance & control. Monitors/evaluates a variety of administrative performance aspects of the program office. Performs basic statistical analysis to determine progress towards program goals. Assists Division Chief in accomplishing program goals by ensuring the efficiency & timeliness of administrative support services necessary for operation. Gathers/ coordinates information for, & assists the Professional Technical Staff in formulation of budget projections. Surveys needs & requirements in compiling & programming funds for the TDY budget. Prepares correspondence for signature of Division Chief & Professional Technical Staff. Establishes/maintains supervisor's records & files, as well as necessary & required administrative files for office.
Central Resume Processing Center |
Administrative Specialist Washington, DC Serves as the Administrative Specialist performing a wide variety of administrative functions: manage Senior Executive’s calendar and adjudicate conflicts, manage front office activities, receive incoming calls and visitors, maintain log of controlled actions, review and edit correspondence, manage official files and records, coordinate meetings, maintain time and attendance records, coordinate and prepare travel arrangements, and requisition supplies and equipment. Provides administrative support to the Deputy Associate Administrator and staff to assist them in accomplishing time-sensitive assignments, Agency-wide initiatives and special projects working closely with other front office staff. Researches and analyze problems, issues, program needs, and/or administrative issues and prepare potential solutions to brief management. Compose and prepare correspondence, develop reports and prepare briefing packages Beverly Grant |
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Administrative Support Assistant Washington, DC Manages the administrative support work of the Division Director's immediate Office. Johnny Smith |
Contract Specialist Washington, DC Serving as a senior contracting officer performing the full range of contract specialist duties necessary to procure, administer, and close out a variety of contract types, including, but not limited to, firm fixed price, labor hour, and task ordering arrangements; Serving as a contracting official developing procurement plans and objectives, constructing contract vehicles and assisting in the development of statements of work and evaluation plans; and Serving as an advisor to customers at the AO and the courts nationwide on contracting issues. msfc-staffing@msfc.staffing.gov |
Secretary (Office Automation) Washington, DC You will serve as secretary to the Administrative Branch and assist in the effective management and clerical aspects of the office and assist Washington Aqueduct employees. Receive telephone calls and visitors, tactfully ascertain the purpose of callers, and answer nontechnical inquires based on knowledge of the organization and policies. Maintain electronic record filing and storage systems in accordance with current Army and Corps of Engineers policy. Prepare general correspondence, memoranda, miscellaneous forms and other material using office automation equipment and software. Prepare requisitions for office supplies. Responsible for sorting, frocking, delivering and picking up mail from the Washington Aqueduct branch offices. Research training opportunities for trades and crafts employees that will benefit both the individual and the organization. Use multiple web-based financial, personnel and administrative systems to perform administrative functions for the Branches. (410) 306-0137 |
