Administrative Employment Search
Administrative
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Administrative Assistant San Francisco, CA Provides administrative and clerical support to the Associate Director of Roads, Grounds and Forestry and to the staff of the Department of Roads, Grounds and Forestry. Prepares, receives, processes, reviews, maintains, and verifies a wide range of documents, compiles information for reports, schedules appointments, gives information to callers and office visitors, and performs a broad range of office duties. The work involves carrying out specific procedures using established methods, and requires knowledge of the clerical/technical processes and procedures involved in maintaining the functional programs of the work unit. Duties include answering and screening incoming calls for the Associate Director, and responding independently when possible; processing credit card purchase requests and purchase requests through Oracle for the full range of services and/or supplies utilized by department; serving as timekeeper and processing electronic timesheets for assigned employees on a bi-weekly basis and acting as liaison between employees and Human Resources regarding timekeeping questions and issues; serving as back-up timekeeper as designated; creating and maintaining database and spreadsheet files; organizing and maintaining file system, and filing correspondence and other records. Full time position with benefits. Minimum pay rate: $43K per annum. (415) 561-5300 |
Administrative Clerk Technician Los Angeles, CA
Key time and attendance data for Regional Office(RO) and Field staff in WebTA (Web Time and Attendance).
Amanda Clatterbaugh |
Administrative Support Technician Los Angeles, CA Selectee may be non-competitively converted to permanent status if/when funding becomes available This position is located within an Air National Guard unit. Its primary purpose is to serve as the focal point, local authority and expert source for information in providing a wide variety of orderly room/administrative support for the organization. PO Box 103 |
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Administrative Clerk Technician Van Nuys, CA Key time and attendance data for Regional Office(RO) and Field staff in WebTA (Web Time and Attendance). Amanda Clatterbaugh |
Administrative Assistant Los Angeles, CA This position is located in the Air Commander’s Office. The purpose of the position is to provide technical and administrative assistance for programs within the Air Commander’s area of responsibility. This support is provided to the Air Commander, Vice Commander, and Chief of Staff or Community Manager.
PO Box 103 |
Administrative Support Assistant Herlong, CA Serves as an Administrative Support Assistant (OA) in the QEO Directorate; Independently performs, monitors, controls, or coordinates a variety of internal office administrative tasks. Primary point of contact on all matters relating to Civilian Personnel, Clerical/Administrative matters and Office Automation support. Functional expert for a wide variety of information regarding requirements, regulations and procedures for all assigned areas, identifies and researches problems/errors and takes or recommends corrective and/or preventive action based upon application and interpretation of established guide Lines. Personally responds to routine requests for information such as status reports, suspense date for matters requiring compliance, and similar information readily available. Provides general information about functions and procedures of the office and refers technical inquiries to appropriate person. On own initiative composes letters and prepares routine reports. Uses automated data processing equipment to prepare in final form a variety of narrative and tabular materials such as correspondence, reports, charts, statistical tables, manuals, technical papers, staff studies, messages and organizational briefing charts. Researches and utilizes correspondence manuals, and other reference tools in completing such assignments. (410) 306-0137 |
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Secretary San Francisco, CA The incumbent serves as the personal assistant to the Chief of Staff and has delegated authority involving a variety of difficult and sometimes sensitive matters. This position is part of a three-person team supporting the Medical Center Director, Chief of Staff and Associate Medical Center Director. This Secretary will be responsible to provide back-up support for team members as needed, including but not limited to dealing with patient inquiries, answering phones, routing mail, answering questions from staff and outside entities and scheduling appointments for management as needed or requested. Rigid deadlines must be met frequently in matters pertaining to patient-care activities, inquiries from headquarters, Congress, VISN Office, Regional Counsel and Service organizations. This position is responsible for the monitoring of deadlines for reports and/or correspondence to these entities including but not limited to daily follow-up with Service Chiefs or other staff to ensure the deadlines are met. The Secretary will be responsible to receive all correspondence for the Chief of Staff, replies to mail, routes matters requiring action by facility service chiefs, and follows up to ensure that actions are completed. Screens all correspondence prepared for the Chief of Staff for clarity, completeness of reply and grammatical and procedural correctness. The Secretary will respond to inquiries and administrative problems brought to the Chief of Staff by employees, patients, visitors, outside agencies and organizations, news media and the public. The incumbent maintains control over the Chief of Staff appointments with complete authority for commitments of time. This involves coordinating calendars with office staff for the Associate Director and Director, as well as the Service Chiefs. Screens all calls and visitors, answer most questions and complete most business involving established policy or routine matters. Arranges conferences for the Chief of Staff. Develops background information and composes drafts of introduction and talks to be presented at various meetings. The incumbent attends and records the minutes of meetings which are summarized and distributed. The incumbent maintains strict standards of confidentiality regarding all matters pertaining to the Office of the Chief of Staff, Associate Medical Center Director, and Medical Center Director. (415) 221-4810 - Extension 4819 |
Administrative Assistant San Francisco, CA
Answering requests from and providing advice to employees, supervisors, timekeepers, financial management specialists, and human resource specialists on rules, regulations, and procedures relating to pay. (877) 872-7990 |
Secretary San Francisco, CA Performs personal assistant duties and a full range of secretarial and administrative duties in direct support of the Regional Director. Makes travel arrangements, prepares supervisor's travel itinerary, and prepares travel vouchers for the Regional Director. Maintains Regional Director's calendar, schedules appointments, meetings, and conferences. Makes arrangements for meetings and handles all necessary logistics for the meeting (e.g. reserving space, contacting all expected participants including arranging transportation and lodging, preparing agenda items and background material, etc.). Receives and screens telephone and personal callers, referring matters to the appropriate staff or handles them personally. Prepares reports and information for studies undertaken by senior staff. Assembles and summarizes background materials for use in conferences, replies to inquiries, etc. Maintains records for the immediate use of the Regional Director, including files of confidential correspondence, memoranda and other such records. Types in final form material from rough draft ensuring grammar, spelling and style. Reads incoming correspondence, handles routine matters personally, makes appropriate referrals and follows through on responses. Drafts and sends routine correspondence for the Regional Director. Provides guidance and direction to subordinate clerical staff as required. Sharon Wysinger |
