Administrative Employment Search
Administrative
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Staff Administrative Assistant Phoenix, AZ Responsible for advising the Command and staff on military personnel actions and administrative issues Review administrative and military personnel related correspondence Review incoming regulations and directives relating to administration and military personnel programs, functions and procedures. Ensure file system is properly set up and maintained Dispose of records and files according to regulation Manage administrative and clerical operations Provide administrative expertise on formulating estimates, plans, orders and reports (410) 306-0137 |
Administrative Specialist Chinle, AZ Provide a full range of administrative assistance in the planning, development and implementation of the budget for the Line Office. This will include procurement, tracking, long-term planning, and monitoring of resources, obligations and expenditures. Serve as the principal advisor to the Line Officer on human resources management matters to carry out programs and activities within approved budget to meet the goals and objective of the Bureau of Indian Education. Assist the Line Officer with the planning and servicing of contracts and grants. Coordinates procurement and contract requests for the Line Office and subordinate programs to secure adequate resources to facilitate operations and develops justifications for the requests. Act as property book officer for the Line Office responsible for controlling and managing property accountability taking necessary action to assure proper care, custody, and use of property and the maintenance of appropriate property records. (505) 563-5304 |
Secretary Yuman, AZ Prepare correspondence, report, and other documents. Schedule meetings, appointments, and conferences in accordance with instructions from supervisor. Receive visitors and phone calls. Read and process incoming correspondence and material. Read and review material to be filed, assign code based on document content, and file material based on determination. Schedule in-house conferences and meetings in the local area. Requisition office supplies, printing support, and related materials. (800) 577-5723 |
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Administrative Assistant Phoenix, AZ Incumbent serves as a Management and Program Assistant for Terminal Operations at an air traffic control facility. Incumbent provides support to higher graded professionals in managing the office's administrative functions. Serves as a liaison between his/her office, the HUB facility and other offices including regional offices and FAA headquarters to accomplish assigned administrative tasks. Provides basic and routine tasks in support of a professional, technical, specialized occupation under the general direction of a more experienced employee. Duties include general office administration; preparing and managing documents; compiling, tracking and analyzing information for a wide variety of programs; entering and tracking budget expenditures; purchasing and inventory; establishing, organizing and managing files, documents and records; scheduling meetings; maintaining calendars; travel records and arrangements; and time and attendance records. The incumbent plans, coordinates and accomplishes their workload which includes multiple assignments and priorities that support a variety of internal organizations. Incumbent uses a variety of computer programs and software applications. Jameelah Hawthorne |
Program Support Assistant Springerville, AZ Coordinates the administrative and clerical work for the organization. Maintains a calendar for the supervisor, scheduling appointments, meetings, and conferences. Procures office supplies and services. Interacts with members of the staff, organization, and individuals outside of the agency ranging from other government agencies to the general public. Receives phone calls and visitors and refers them to an appropriate individual. Serves as the office liaison for groups associated with the organization. Performs work related to acquiring and developing resource materials in support of the policy development or technical activities of an organization. Performs work involving the collection, compilation, and/or tracking of data and statistical information in support of an organization's program operation. Performs work related to the review, monitoring, and preparation of operating and program expense budgets for an Office or Bureau. Performs work related to gathering, acquiring, and developing resource materials and other information to support the law enforcement, compliance, and/or inspection program mission of an organization, such as an office tasked with enforcing compliance with requirements of Federal laws or regulations. Provides information to organizational staff, compiles reports on research conducted, and maintains administrative records. Makes recommendations on how to address data anomalies. (877) 372-7248 |
Transportation Assistant Tucson, AZ Responsible for the administrative coordination of transportation and patients funds activities. Provides advisory and technical assistance to the professional staff regarding bed confirmation, transfer of records, transportation availability, and approval criteria relating to transfers to other facilities. Also has administrative responsibility for interfacing patient movement activities with DAV transportation officer. Plans and organizes the details associated with inter-facility transfers of inpatients, including confirmation of local and receiving facility authorization, bed availability, record preparation, and activation of travel arrangements. Interprets and enforces terms of contracts with vendors of specialized transportation. Establishes and implements controls in conjunction with unauthorized ambulance activities. Prepares daily expenditure reports and manages activity for beneficiary travel control points. Calculates long- and short-range budget estimates. Applies contract specifications when auditing, validating and authorizing payment vouchers. Determines legal entitlement to travel reimbursement, applies deductible requirements and computes amount to be paid to beneficiaries. Evaluates medical information provided with specialized transportation requests, determines and implements the most economical mode consistent with the patient’s medical needs. Acts as record keeper and coordinator of patient funds on deposit. Validates withdrawal documents and authorizes Agent Cashier to disburse funds on deposit. Posts deposits, withdrawals, and transfer activities of patient’s funds. Provides information relative to monies on deposit for deceased veterans and provides guidance to the details clerk on proper disposition of such funds. Reconciles patient account cards with active inpatient listing and makes proper disposition of any funds belonging to discharged patients. Acts as technical advisor to social workers and others in the disbursement of funds on deposit for patients being placed in Contract Nursing Homes and/or other patients with fiduciaries or conservators. Also acts as liaison with DAV Travel Network and consults with the DAV Travel Coordinator in interfacing activities associated with patient movement. Provides technical expertise to DAV Travel Office relative to criteria, and VA policies and procedures relevant to transportation activities. Establishes procedures for effective movement of patients to and from local hospitals, utilizing all available resources, including DAV services. Certifies in and maintains unit time and attendance records for Travel employees. Kathy Jess |
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Administrative Assistant Sierra Vista, AZ Oversees the administrative management of the reception area of a CYS Program. Prepares invoices, supply and equipment requests. Monitors supplies and resources. Orders office supplies. Assists in facility key control. Utilizes Child and Youth Management System (CYMS) to oversee the collection, accurate accounting and reporting of funds; and to collect and maintain up-to-date statistical data for planning and reporting purposes IAW higher headquarters and statutory requirements. Using office automation equipment and word processing software, prepares a variety of correspondence, memorandums, briefings and Daily Activity and other reports required for day-to-day operation. Maintains personnel files, prepares office correspondence for inspections and background checks. Michelle A. French |
Family Readiness Support Assistant Ffort Huachuca, AZ Maintains oversight of FRG activities within the unit and updates the commander on the program status, controversial issues, and services available to Soldiers and Family members. Provides assistance, information, referral, and follow-up on all areas of family readiness support programs. Develops, updates, and maintains various documents, databases and spreadsheets using Microsoft Word, Excel, and/or Access software. msfc-staffing@msfc.staffing.gov |
Security Assistant Luke AFB, AZ The primary purpose of this position is: The purpose of this position is to maintain and track data collected by installation law enforcement and security programs in support of the Reports and Analysis section. Maintains and tracks Security Forces incident reports, tickets, barments, driving records, revocations, and suspenses using the Security Forces Management Information System (SFMIS). Inputs traffic citations, accident, incident, and complaint reports into the SFMIS. Compiles information and statistics on crimes and incidents involving base personnel for files, records, trend summaries, and reports and brings significant trends to the attention of the reports and analysis manager for use in briefing higher headquarters. Maintains controlled items. Maintains control logs, files, accountability for tickets, and accident/incident reports that may be classified. Conducts quarterly audits to ensure all reports/tickets are accounted for in the file. Provides administrative support to ensure efficient office operations. Receives and answers routine telephone inquiries or refers to appropriate staff. Receives and refers visitors. (800) 382-0893 |
