Administrative Employment Search
Administrative
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Telephone Operator Tuscaloosa, AL The Telephone Operator will provide switchboard operator services to the Tuscaloosa VA Medical Center. The operator will place and receive both commercial and FTS calls, including an occasional call to or from a foreign country. The employee recognizes priority or emergency calls, and facility transferring calls to the appropriate staff members or patients. The duties of the position include, but are not limited to, the following: placing and receiving both commercial and FTS calls; recognizing priority and emergency calls; screening incoming collect calls to determine if they meet regulatory requirements and extends the call to authorized party; receiving and reporting telephone malfunctions (verifies maintenance performed and advises party that malfunction has been resolved); and other related duties as assigned by the supervisor. Tonya Griffin |
Executive Assistant Huntsville, AL Coordinates administrative arrangements for visiting General Officers, Senior Executive Service (SES), and other high-ranking personnel. Reads all incoming/outgoing electronic and hard copy correspondence related to such visits and ensures appropriate actions are taken. Performs a variety of administrative tasks in the functional areas of protocol, congressional contacts, supply requisition, video telecommunication, and automation support. Coordinates with other Directors ensuring that the supervisor is fully represented at meetings and briefings Exercises control over the visiting HQ AMC GO/SESs appointments with authority for commitment of time. Researches and coordinates with staff elements in order to depict executive-level travel, VIPs, major events, social activities, and speeches. Exercises authority on all correspondence policies and procedures and is the single focal point for executive administrative actions for the HQAMC Command Sergeant Major (CSM). Assists with the coordination, preparation, submission, and monitoring of military evaluations for officers and enlisted personnel, leave requests, training requests, temporary duty orders, and travel vouchers. Advises on and processes TDY vouchers and travel requests. Prepares timely travel orders for assigned personnel, often on short-notice due to the mission requirements to conduct immediate travel. Coordinates travel agenda.
Central Resume Processing Center |
Field Office Assistant Dothan, AL Serve as administrative point-of-contact for the Walter F. George Site Office, ACF Rivers Project performing a variety of administrative and clerical operations essential to the efficient operation of the site office. You will provide administrative, clerical, and office management duties which includes but is not limited to administrative support services, such as (a) organizing and managing administrative functions to include drafting and proofreading correspondence; researching and maintaining files and other reference material such as contract status reports, and submittal register (b) monitor and analyze technical data including estimates, vouchers, contractor labor, wage rate requests; making travel arrangements and preparing travel vouchers and (c) insuring proper protection and safeguarding expendable and nonexpendable items (d) using discretion and judgment to resolve day to day operating issues such as determining the most advantageous bid offer. Central Resume Processing Center |
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Administrative Support Assistant Huntsville, AL Serves as the primary point-of-contact for employees for questions regarding pay, awards, leave, benefits, labor transactions, and personnel database. Requires a thorough understanding of applicable civilian personnel rules, regulations, procedures, precedent cases and program requirements. Inputs data into the Defense Civilian Pay System (DCPS), retroactive adjustments, and a wide variety of other transactions which affect pay, leave, taxes, benefits, and other deductions. Ensures all payroll corrections are processed timely and accurately, and transmits to the Defense Finance & Accounting Service (DFAS). Provides guidance, support, and training to the activity's timekeepers for civilian pay. Reviews Time and Attendance (T&A) Reports for all employees for accuracy, completeness, and adherence to procedures, verifies hours being charged, and types of special pay and entitlements such as hazardous duty pay, premium pay, and night differential pay. Performs personnel and administrative functions in support of Fox Army Health Center (FAHC). Prepares Requests for Personnel Actions (RPAs) using the Defense Civilian Personnel Data System (DCPDS). Initiates personnel and position actions based on information provided by supervisor. Must have or be able to obtain a SECRET clearance. Central Resume Processing Center |
Human Resources Assistant Auburn, AL You will serve as the key point of contact and continuity to the Professor of Military Science regarding the institutional administrative and academic requirements of the Cadet Reserve Officers' Training Corps (ROTC) program at the Battalion/School. Interpret and apply regulatory and policy guidance and previous precedent. Prepare enrollment and contract documents for students enrolling in the basic and advanced courses. Interview prospective cadets to determine program eligibility and waiver requirements. Coordinate and schedule physical examinations, consultations and inoculations. You will obtain security clearances for each enrollee. Schedule applicants to appear before scholarship selection boards. Coordinate with local National Guard and Reserve recruiters in the referral and placement of cadets into National Guard or Army Reserve units. Monitor cadet performance and academic transcripts to ensure continued compliance with eligibility and commissioning requirements
Central Resume Processing Center |
Legal Office Assistant Birmingham, AL Examines, prepares and processes a variety of technical legal documents, e.g., complaints, motions, orders, answers, pleadings, subpoenas, and libels; Provides assistance to attorneys in trial preparation; Assembles exhibits, affidavits, and other legal documents; Assembles and organizes files and records material for disposition or transfer to records depository; Maintains calendar of assigned active cases; Tracks filing, hearing, and trials dates, and schedules conference and interviews; Arranges travel by preparing itinerary and securing transportation and hotel reservations; and Produces a variety of written documents and materials utilizing a wide range of office software applications. Jane M. McGuire |
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Health Services Assistant Talladega, AL The Health Services Assistant is responsible for processing budget, medical and other administrative documents, to include updating, maintaining, researching, inventorying and filing records. Assists with technical and analytical tasks involving complex medical material procurement. Serves as a liaison between the Financial Management Department and the Health Services Department. The incumbent is the liaison for outside institutions and medical facilities regarding obtaining medical information and medical care for inmates, to include scheduling, establishing priority, securing approval, arranging transportation, and coordinating routine and emergency medical transfers with institution officials and receiving institutions. Prepares medical data on medical in-transit forms and ensures available information is included in the packet for transfer. Assists the Health Information Technician with the maintenance of inmate and staff medical records both hard copy and electronic records. The incumbent is responsible for the maintenance of required documents for the budgeting process. This information is used to prepare monthly financial reports for the Financial Management Department and used to monitor expenditures for the Health Service Department cost centers. All expenditures must be approved by the cost center manager. The incumbent establishes, implements, and maintains hospital accounting, filing budgetary systems, and reconciliation of all medically related expenditures. Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staffs correctional responsibilities precede all others required by this position and are performed on a regular and recurring basis. (972) 352-4200 |
Human Resources Specialist Huntsville, AL Provides managers and employees with information and interpretation of the organization employee training and development policies, procedures and guidelines. Conducts comprehensive training and development need analyses. Conducts studies to determine eligibility of employees to participate in the training, determine the extent of the need, and locate the best sources. Reviews and evaluates various employee training and development programs for the Center. Provides input for fiscal and long range budget estimates for training programs. Advises management on the development and maintenance of the proper balance between organization strategic plans and goals and the present or projected training and development programs. Helps manager establish long and short term objectives to establish employee training and development goals. msfc-staffing@msfc.staffing.gov |
Trust Fund Supervisor Aliceville, AL The incumbent is responsible for performing administrative/managerial duties, financial support services, and IT system/application administration. The duties involve coordinating and following-up on a variety of administrative tasks flowing into and out of the department to ensure timely and appropriate action is taken. The incumbent has oversight responsibility for all Trust Fund operations and activities located in the institution. Areas of oversight responsibility are comprised of the Trust Fund Network (TRUNET), which includes the Trust Fund Accounting and Commissary System (TRUFACS), the inmate telephone system (TRUFONE), TRUPAID, TRUVIEW, TRUWEB, Trust Fund Limited Inmate Computer System (TRULINCS), TRUACCESS, TRUINTEL, TRUBLE, TRUSEEQ, and various associated applications and modules, as well as system security and audit functions. Additionally, the incumbent has oversight responsibility for the Deposit Fund, including inmate accounting; Commissary; Laundry; and Warehouse. Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staffs correctional responsibilities precede all others required by this position and are performed on regular and recurring basis. (972) 352-4200 |
